How I Organise My Blog: The Basics

Pen and paper, planners, electronic calendars, alarms- there are so many ways to stay organised nowadays, it’s all just about finding a system that works for you. Although for day to day I prefer using iCal on my phone to stay organised, when it comes to my blog I’ve actually found that using an old school divided planner system is the most effective. Sometimes there’s just nothing more satisfying than putting pen to paper, you know?

In my The Week In Pictures post I gave a little sneak peek into my blog planner and a few people mentioned they’d like to see things in more detail. So for those of you who were interested, here’s how I break down the sections of my blog planner to keep everything organised:


          TAB #1- THE CALENDAR:


Colour coding: Purple = Style posts | Green = Beauty posts | Blue = Lifestyle posts

The first tab in my planner is a monthly view calendar where I map out all of my posts for the month. On The Sunday Mode new posts go live on Thursdays but if I posted multiple times a week obviously this calendar would be a lot more hectic! To keep things very clear I also colour code everything, that way I can clearly see where there are gaps in my content and when it comes to writing new posts I know exactly which categories I may be lacking content in.

        TAB #2- ADMIN:

Probably not the most accurate name for this section of my planner but this is basically where I list all of the changes I would like to make with my blog (big or small) and all of the things I’ve been meaning to do but haven’t gotten around to yet. Whenever I have some spare time and I’m feeling motivated, I’ll flip to this section of my planner and see what I can get done.



Any content ideas I have, I write them down here. Usually I’ll just jot point down my thoughts on different topics and then whenever I’m lacking inspiration I’ll take a look at this section and see which ideas jump out to me. Even if ideas sound silly or overdone I still write them down- I feel like an idea is an idea and in future one silly idea might spark a really interesting notion for a new post. Wow, how many times did I just say idea?



P = Pictures | E = Edit | L+BL = Product links + Bloglovin link | I = Instagram promote post | T = Twitter promote post

This section is my blog’s bread and butter, without it I’d be all over the place. I use this little check list system to keep track of the progress of all of my posts and to figure out what I’ve already done and what I still need to do. Once I’ve started drafting a post I’ll write it in here, then as things get done I’ll tick them off my check list. If I haven’t said it before, ticking things off a list is really satisfying.



(Image planning for my ‘Must Have Mac Eyeshadows’ post)

This is where my degree in Film and Television (and control freak nature) majorly kicks in. I’m so used to planning shots in films that I can’t help but plan out my blog photos. Once I start writing a post I’ll usually always have an idea of what kind of photo I’d like to accompany it so I’ll either draw or jot down my ideas in this section. I don’t always stick to the shots I plan but doing this does really help motivate and inspire me to take photos, then once I’m actually taking them I might change things around to whatever looks best through my lens.

And that’s it!


DETAILS. Planner: Kikki K | Tab dividers: Kikki K | Stickynotes: Daiso


How do you keep everything organised with your blog?
162 comments so far.

162 responses to “How I Organise My Blog: The Basics”

  1. Stefanie Ni says:

    Wow,I learned so much from this post! Thank you for sharing it <3

  2. Wow so organized! I use a journal to joint down ideas too and also to layout some blog posts if I want to make them more interesting =o) It's so important to stay organized I think because then when you find your rhythm it really flows nicely and you don't get overstressed.

  3. Mercy F says:

    What a useful post, finally someone has written a post like this. I think it's about time for me to do it too, thank you 🙂

  4. I love posts like this! Such a great form of inspiration for my own planning (or lack thereof … haha).

    Ashleigh x

  5. Jenny K says:

    Oh my! I am so impressed by how organized you are! Awesome job!

  6. Alona says:

    These tips are so lovely and inspiring! Thank you so much for sharing 🙂 x Alona

  7. Amelia Grace says:

    Very helpful post! I'm new to blogging and this really motivated me to get organized! <3

    Amelia |

  8. Fa nny says:

    I'm also using a divided planner for my blog, it just reassures me! Colour coding your posts is such a great idea, I could definitely use that as I sometimes find myself stuck into makeup or skincare posts, depending on the period!

  9. Justine says:

    Wow love your level of organisation! I must give "post planning" a go!

  10. It is so interesting to see how other people organise their shit, especially since I am a mad organisation machine 24/7. Loooove that planner, too. I recently bought one for my own blog but it's nowhere near as chic as yours (jel).

    xx ❤ La Coco Noire

  11. Cherie Koh says:

    Dang you're so organised. I have no planning like this whatsoever, everything is just in my brain, even down to the layout of a photo – not the best thing when I have other things to remember… but then again I'm not a frequent blogger 😛

    Cherie | sinonym

  12. Charlotte says:

    Your so organised I love the idea of having all the posts written out and ticking once you'd done every little bit like the pictures etc!
    Charlotte //

  13. Wow this is all so wonderfully organised! I need to take some of this on board 😀
    Gemma x

  14. This was such an interesting post. I love reading about how bloggers do there thing. In the last couple of months i have definitely become more organised when its come to blogging and its made life a lot easier and helped me be more consistent. I never ever thought about planning my image and exactly where i place stuff. I found that fascinating. I'm definitely going to be putting more emphasis in how i organise the layout of my blog photos.

    • I agree that the more organised you are the easier everything else is. I'm glad you found my picture planning interesting, I wasn't too sure how people would react to that because it's not something I really hear other bloggers doing.

  15. Oh wow, you are so organised. I need to take some tips from you! I was just saying to my boyfriend yesterday how I'd like to get organised with my blog and something like this looks/sounds like just what I need. Thanks for sharing. 😀


  16. Wow!!! Super impressive!!!!! I wish I could start doing this! Super organized!

    Mel |

  17. Ana Picazzo says:

    I probably have told you multiple times, but I just can't seem to find a way to organize myself when it comes to my blog. With final exams, it just has been dreadful, but now that I will finally have a lot more time I'm excited to get organized and find a system that works for me! I love how you keep it simple, yet it works perfect. I wonder why you don't post every Sunday, since your blog is called the Sunday mode haha. Really useful post as always Julia!

    Indie Suns | Bloglovin' | Instagram

    • Don't worry it took me a while to find a system that worked for me as well, I didn't have my blog back when I was at uni but I can imagine how hard all of that would be to juggle! haha I never really thought about why I don't post on Sunday, I guess because I love Sundays so much I just sort of want them all to myself!

  18. Katie Mills says:

    I think I could use a lot of these tips for staying organized at school! For my blog I have a post it note open on my computer where I write down any idea that comes to my mind, have a lit of recently purchased items for hauls, shopping lists, etc.

  19. Lisa Santos says:

    I love how you plan your photography shots x

  20. Inma Andres says:

    I love your photo ideas pictures! That is the bit that I struggle with the most. I have tried to be super organised in the past and used pen and paper but I always come back to iCal and iCloud for the calendar and for drafting posts and keeping a list of ideas.

    Inma x

    • I completely know what you mean, it's about finding a system that works for you isn't it? Like I was saying at the beginning of the post I absolutely love using iCal for my day to day planning.

  21. Wow, you're so organized! This is totally making me feel guilty for the haphazard way I update my blog, haha. I'll definitely have to take a few pointers from you!

    Stephanie ● Sartorial Diner

  22. Great post!! Such a great way of staying organized!

    Adi xx

  23. DiagonSally says:

    My blog is completely unorganised. With everything else in life, I'm quite organised but my blogging life is all over the shot. I went through a phase where I had post planned which was really helpful but right now Uni is taking it's toll! 🙁

    Sally – DiagonSally

  24. This is all so useful! Making me feel quite bad, as I'm not organized at all when it comes to blogging, hahaha. x

  25. Wow thanks for sharing all these things with us! I'd say I am organised but defo not as much. I like the first pic with the post names and colours, I think I may inspire myself from you!
    Margaux ∙

  26. Love this – what an awesome idea, definitely motivated me to be more organised! x

  27. Cara E says:

    This post was so interesting! I'm terrible at organizing my blog so I feel quite inspired now! x

  28. May Cho says:

    Woah, I didn't expect how this post turned out at all, but I'm pretty darn inspired by this. I don't organize anything…at all (ha!) but seeing this makes me want to? I found the section on you planning your photos incredibly interesting! I think it's because I don't do beauty posts (or product posts, in general) so the idea of planning shots really intrigue me.

    Loved this one! x


    • Sometimes I plan outfit shots as well! I think it's because I see a lot of other images that really inspire me and then I sort of want to write all of that inspiration down somewhere so that when it comes to me taking photos- I feel that same level of inspiration!

  29. Gabrielle says:

    Ah, whenever I read other bloggers' posts on how they organise their posts, it instantly inspires me to become a little more organised haha – especially when I see spreadsheets etc. Having a blog-post planner certainly seems like a great idea 🙂

  30. alittlekiran says:

    Fantastic post! I so badly need to get my shit together when it comes to blogging. This was really useful, thanks for sharing x

    ALittleKiran | Bloglovin

  31. I'm trying so hard to get organizes so thank you so much for this! I just recently invested in a good planner and notebook!

    Kierra | Lavishingg

  32. I absolutely loved this post! Not only you give amazing tips but it's so visually pleasing, hon. Love all the bits and pieces you do to stay organised with your blog! The cute drawing reminded me exactly what I do in my Epic Blog planner (I actually did a post on it) – we are so on the same page 🙂 I love my spreadsheets a lot!
    xox Nadia

    • Ah that does sound like we're really on the same page! I was actually a little worried about the visuals for this post so I'm really glad you liked them Nadia- makes me feel a heck of a lot better 🙂

  33. What a great and useful post. I love the post planning section and should start something similar so I don't forget anything! 🙂

  34. Oh wow, that is pretty impressive the way you plan everything ahead especially the part about photography. I am not one who writes so planner never works for me. I have everything scheduled in my MacBook calendar and I set two alerts to remind me what to do.

    Shireen | Reflection of Sanity

    • It's funny because I never write or use pen and paper in any other area of my life when it comes to organising, though for some reason with my blog it's what I find works best for me!

  35. Bash Harry says:

    Wow. This is incredible. I wish I was as organised as you! I have a file for my blog but admittedly, it's collecting dust! I must start using it more effectively! I love that you organise how to take your shots. Personally I go to Pinterest or Instagram and search for inspiration there haha <3

    xx Bash |   go say   H E Y   B A S H

  36. Really great post, I love the post planning checklist section, that must be so useful! I actually don't have any plan/organisation for my blog, and I REALLY need to get something in place because at the moment I'm a bit all over the shop! My organisation technique at the moment is just to keep everything in my head, haha, not the best way!
    Brigitte x |

    • Thanks Brigitte! Yeah the post planning section is by far the most helpful part of my whole organisational system.
      Props to you for currently keeping everything in your head though! I'm way too scatterbrained to do that :p

  37. LAILA says:

    Such a good idea to have a planner. I'm new, so I will definitely be doing something like this. Thanks for the tip!

    Laila xo

  38. Beckie says:

    Such a great planner and waaaaay more organised than myself!

  39. Love this post! I am such a planner nerd and love adding lots of stickers to my Erin Condren. I need a Kikki K though!

    love, Jane

  40. With my blog, I try to plan ahead of time. I recently revamped my blog look and Niche as you will see in my last post. I did a lot of organising by planning posts ahead of time and sorting out a particular date that will enable me have as much time as I will love to spend on the blog really. So plan, write and publish then promote. Promotion takes as much time as writing the post.

    I enjoyed this post by you. Discovering your blog is something I appreciate.

    Whenever you can, pls check out my blog and tell me what you think

  41. Loved this post! Especially your colour coded calendar – I do exactly the same! haha.
    I have a Kikki K store in Covent Garden but have resisted going in. Mainly because otherwise I'd probably buy up the whole store!

  42. Parie Joshi says:

    I am very jealous of your planner, so organised!

    Parie x

  43. Wellemma says:

    Oh wow, you're so super organised! I definitely need to do something similar, thanks for the great tips. Loving the colourcoding especially 🙂 Hope you've had a lovely weekend girlie 🙂
    Emma xxx

  44. Nora Gouma says:

    Great post, truly inspiring, I love it, thank you for sharing!!!


  45. veebz boo says:

    How amazing are your organisational skills! I love the different tabs you have, it divides different jobs so things don't feel too hectic I can imagine. I also think that your Ideas and Picture Planning sections are genius. I definitely need to do more things like this. So that I'm not stuck for inspiration when I really need it. Thank you so much for sharing this, it's awesome.:D – My Glowing Spring Make-up Look + GIVEAWAY

  46. Awesome post and your skills are amazing, thanks for sharing. 🙂

  47. I just found your blog and I am loving it! Loved reading how you organise everything 🙂 X

  48. Leigh Brady says:

    I wish I was this organised I always feel like too much planning wastes time I mainly just think of things in my head, jot them down and just go with them – not the best plan! Love your organisation! x


    • Ah no I mean to each their own! I think sometimes too much planning can be a bad thing, sometimes you just want to get to the point and start writing and taking photos you know?

  49. This is brilliant! Makes me want to start organizing my blog a little bit better. I love being organized but with my blog Im a bit chaotic 😀
    Cookies, Chaos & C'est la Vie

  50. CARLY says:

    This makes me insanely happy! Love how detailed you are with everything.

    Carly @

  51. Love that calendar! So inspired.

    Dakota D.

  52. Tiffany Legg says:

    You're so organised with your blog. I really need to get back on it, I've gone from three posts a week to 1!

    Tiffany Tales – A British Beauty & Lifestyle Blog

  53. This is so helpful! I recently started my blog and I'm struggling to keep organised. Hopefully I can stay on top of my game with your tips haha 🙂

  54. This is such a lovely post and I love how you use different coloured sticky tabs to organise your planning – that's actually a great idea, I love that!!!

    Ah need to get my diary organised as I have a variety of notebooks for different work, one for blogging, one for email contacts, one for posts etc but I love your way more haha 🙂

    Layla xx

  55. You are SO organised! Currently trying to figure out something that works for me, so I'm definitely going to keep this in mind! x

    Martha Jane |

  56. Mica T says:

    You are so organised! I like how you tick off different bit of a post when it's done – I take photos everyday for my posts but writing them and putting in links I just do when baby naps so I can never remember where I left off last, I should do something like this! 🙂

    Away From The Blue Blog

  57. Fionna says:

    now having a 9-5 job, i def use my calendar to plan things ahead because if not, i feel like my head would explode. you are wayyyy more organized than i am with the planning and i wish i was on your level! your planner looks cute too x

  58. I would be lost without my planner too! I love that everything is colour coded too, makes things a lot easier x

    Everything But The Kitchen

  59. Trang Do says:

    Great post! Very helpful dear!
    Love from {a lifestyle, fashion, beauty, and food blog}

  60. I have a Blogger Journal which has checklist's in for every time you post a blogpost and you can organise your idea's, it is the best thing I have ever purchased.

    Emmy | Emmys Beauty Cave | Bloglovin

  61. nueyork says:

    I love posts like this so, so much! It's that same feeling watching a "what's in my bag" video gives – but for organisational freaks!

  62. Chantalle says:

    DAMN GIRL this is such an amazing and highly effective way of keep organised. I usually just slot in post ideas in my weekly diary and that is about it! I love how you organise picture inspiration, that is such a fabulous idea and something I have never really thought of doing to be honest. This post has seriously got motivated to up my organisation skills, thanks for sharing! x

    Chantalle |

  63. This is such a great idea! I love to keep my stuff organized and my planner is EVERYTHING!! I also use a notebook to keep myself organized and inspired on my blog and now that school is over I'm more than ready to get back to it! Be sure to check out the giveaway on my blog, it's quite easy to participate!! Last 3 days to do it! Live. Laugh. Love & Make Up – Giveaway

  64. Great post, always helpful to see how others keep organised! Need a bit more of this in my life haha thanks so much for sharing! x

  65. Phoebe says:

    Love your photos, the layout and content of your blog. You always seem to come up with interesting and entertaining ways of presenting and writing it 🙂 I already guessed that you would be putting a lot of planning and preparation into your blog and I can see that you obviously have great organisation skills to make things happen!
    Thanks for sharing your organisation strategies I'm sure they will be very helpful to a lot of us reading this 🙂 🙂

  66. This is great! I also sketch before taking some pictures!


    Tamara –

  67. You're so organised!! My blogging notebook is definitely much more of a scrawl….

    The Makeup Directory

  68. Becki Lewis says:

    Wow! You're so organised with your blog… it's really inspired me to step it up a little with mine. I'm terrible at keeping a regular schedule! I definitely need to get my hands on a planner like yours!

    Becki, xo

  69. I LOVE how you plan your photos – I'm much more of a "throw things around until they look good" kinda girl!

    Jess xo | The Indigo Hours

  70. I strongly believe your strategy for preparing your blog posts is a very organised idea. For me, when it comes to blogging, whatever I see when I'm out or about or even at home, I write an whole blog post, based on my personal findings ,check for grammatical and spelling errors then I click "Publish". I could be extra-organised when it comes to blogging. Instead I decide not to as the words will not flow as smoothly as they would without any prep work. However, what may not work for me, equally could collaborate well with another blogger whose had more experience and knowledge with blog posts!
    BBB xxx

    • I think just going with the flow of what works for you when it comes to blogging is really what's best. Even though I like to keep organised you can't really force words to come when you're writing, so I just write when the words flow organically as well 🙂

  71. GleeOfLife says:

    Impressive organisational skills 🙂 Love your blog.

  72. Elle Dz says:

    This is such a helpful post! Love this so much. I also use calendars, but online instead of offline. However, I use a notebook to store all my blog ideas. X

    • I've actually just started doing my blog calendar online as well, I used to find it easier to keep that kind of info in a notebook but now I prefer doing it on my macbook 🙂

  73. Julia Bluhm says:

    Wow, I really need this in my life. You're so organized! But not at all in an over-the-top way… like I feel like this is really realistic and doable. I might have to steal some of your methods, especially the checklist thing. Genius!
    Julia || Julia in Bluhm

  74. I completely agree with you! I use my phone for work and life in general, but when it comes to my blog, pen and paper are the best. Plus, it's a very good excuse to buy more Instagramable stationery ☺ I'm going to take your colour coding technique and use it too, because I'm finding out that my posts tend to go one way only, food only or books only, and I really need more balance.

    And ticking off your post promos is such a great idea. I always forget to do it, so I end up retweeting and promoting the same post way too often.

    Thanks for this post, if I manage to action a few of your suggestions, I'll be on the right track very soon.


  75. Thanks for sharing your tips! Is always important have extra information 😉

    Coco and Jeans By Marisa

  76. Eve Greenow says:

    Wow! You're so organised – thanks for sharing this post – i've really enjoyed reading it! X Eve // Never Settle @

  77. Asaake says:

    This is amazing! I love that you even plan out your photography/flatlay. LOL. I am fairly organized with my blog but i don't plan out my pictures. I will definitely attempt this and see what different it makes for me!

  78. This is so helpful to people just starting up! Thank you x

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