Organising My Blog: The Update

blog organisation tips and tricks

A while back I did a post (here) all about how I organise my blog with a planner and while I still pretty much follow the same formula, the planner got ditched and I’ve now opted for more of a techie approach to organising my blog. Hang on, is ‘techie’ even a word? Probably not…
I’ve basically swapped out my blog planner for a ridiculously easy system which basically consists of a few dedicated documents and spreadsheets saved onto my laptop. Making the change has been brilliant for me, my laptop always seems to be with me anyway so having my blog calendar, planner and schedule etc all at my finger tips for whenever I need them is so much easier. If you’re a pen and paper person then I think a planner system like I talked about in my other post is the way to go, but if you’re like me and you can never remember where you put your planner and you can’t find a pen with ink in your house to save your life, then take a look at my current approach:

blog organisation planner system


So so easy but so so helpful. I literally just keep a Word document saved to my desktop titled ‘Post ideas’ and when I have an idea or a concept idea for a post I write it there. I basically write down everything and anything because you never know what might make a great post or what could be further developed into an interesting idea. Obviously I write my actual posts on my laptop as well so when I’m stuck for ideas it’s easy to refer back to my ‘Ideas’ document and get inspiration from there.


If you’ve read my other blog organisation post then you’ll see that I used to draw little sketches of photos I’d plan on taking for my blog. Well, the truth is I ditched this system because it became impractical for when I wanted to change my ideas and it was time consuming as well. Instead of sketches, I now have a Word document (surprise surprise) dedicated to photography planning. Basically I write down the name of a post that needs photos and then underneath I dot point ideas for shots, props that might work, locations, colours, backdrops for the photos and so on. Sometimes I’ll even search Pinterest and add in some inspiration pictures as well. Then before I go to take photos I just look at this document and go from there.

Once a post is written and has photos it goes straight into my calendar. Some people like to get really fancy with the calendars they use for their blog but I like to keep mine very simple. For each month I create a table in a Word document and plan out the order of my content from there, colour coding each individual post so that I can see what I’ve got scheduled. I like to put out a mix of fashion, lifestyle, travel and beauty content so the colour-coding system makes it really easy for me to organise things and see what kind of content is missing. Here’s an example of my calendar for a typical month-


(Green = Beauty post, Purple = Fashion/Style post, Blue = Lifestyle post )



To keep track of everything I created this spreadsheet in Excel (who am I?) and this lets me see the status of all of my posts at a glance. From writing a post to adding appropriate links, publishing it and keeping track of social media promoting- it’s all here. Once I complete something I fill in the Excel ‘cell’ with green and then I only need to look at any gaps to see what still has to be done. Here’s an example of my blog planner-

How to plan your blog
(Pics= photos, Draft= draft written, Locked= all text is ready to go and spell-checked, Shop Links=  product widgets, Text Links + BL= relevant links and bloglovin follow link, Published= the post is live, Insta= promoted on Instagram, Twitter = promoted on Twitter)

And that’s about it! Do you have any golden tips for keeping organised with your blog?



  • I've never been the type to keep a calendar of my blog posting schedule, or even have a schedule just because I know I can't necessarily commit to posting on a certain day of the week, but I love using Evernote to help me with creating content. I like to keep all my ideas in different notes in there and then I can come back to them and add more, start writing the post or put down an idea of what photos I'd like to take to go with it, etc. I find it really helpful, and once I've got the photos taken I'll move whatever I've got into Sqaurespace and keep going from there. It always interesting to hear about other people's processes and how they like to do things, and having a planner spreadsheet like yours would be really helpful. I've thought about something like that but haven't made the change just yet.

    • I've heard Evernote mentioned a few times around the net but I don't actually know what it is so I'll look into it! A lot of people seem to love it, I know that much at least! I find it interesting to see how other people go about organising their blogs as well so that's why I wrote the post, but as you said something like this obviously wouldn't work for everyone!

  • This is so detailed! I think if I started a calendar/schedule that'll create a sort of obligation for me and takes away the fun of writing anything. I like how some people find having a checklist helps them, which always makes me stare in awe into the production that goes in behind the scene!

    • Ah see I'm the opposite! I love seeing my blog calendar because it having all my posts in front of me always inspires me to write and motivates me to create the most unique content I can 🙂

  • You are so organised! I definitely find it helps me to plan in advance and to always write my ideas down because otherwise I forget them. Some of my favourite posts have come from a quick idea I've had and then written down and then a whole post has come to me so quickly around it x


    • The same thing has happened to me, it's so handy to just write everything down 🙂

  • I love seeing how other people organise things and I really like that you mention the ways you've changed your methods from previous posts. I am not a blogger but can utilise some of these ideas to other areas of my life – so thank you 🙂 You obviously do a lot of behind the scenes planning and preparation and it shows with brilliant posts. Keep up the great work, I really look forward to reading your blog and seeing your great photos!!

    • Thanks Phoebe! I'm glad you could sort of translate this system into one you can use in your every day life 🙂

  • I love blog posts like this! I'm obsessed with being organised and planning etc. I actually have a dedicated blog diary, but i do like the idea of having a calendar as well!
    Kate xx

  • Making a photography planning is such a good idea.. Thanks for your tips!



  • Wow loving this!!! Thanks for your tips and for share!

    Mónica Sors

  • I need to become more organized with my blogging. I took a small break a few weeks ago and since then haven't fully gotten organized. Thanks for the inspiration!

  • I really need to step up my blog organization game, and this is such a helpful system!
    I often try out a new system but don't really stick to it because it seems like more work than its worth. But this one seems really simple and like a time saver- which is kind of the point!
    Great post, Julia!
    Julia in Bluhm

    • I did the same, my old planner system started to be too time consuming and I couldn't even find my planner half the time so I'd end up being unorganised anyway. This system is stupidly easy so it actually works for me really well, thank goodness! 🙂

  • How funny, I do the same things for when it comes to jotting down blog post ideas and referring to them when needs be! Lovely post babe, have a great weekend 🙂

  • Amy

    This has inspired me to be more organized with my blog! I have so many ideas, but I can never seem to find the time ♥
    Amy xx

    Little Moon Dragon

    • Ah thanks Amy! I'm really happy you found this useful 🙂

  • Thanks for sharing your tips – this is very organised I wish I could follow the same – something to aspire to though x

  • Wow you are so organised Julia! I should definitely make a calendar like this. I love your pretty flat lay x

    Freya |

  • This is seriously organised, well done you! I think I need to take a leaf out of your book – I already have an 'ideas' document and a planner of sorts but I love how you have done your planner, that's such a visual way to keep track of things!
    Sophie xxx | Sophar So Good

    • Thanks Sophie! Doing the excel planner is seriously one of the easiest things but it's been one of the best things I've done as well 🙂

  • I love your planner section. I think I'm going to introduce something like this into my bullet journal as I'm very much a pen and paper person when it comes to planning. Xx

    Tania | When Tania Talks

    • That sounds like a great plan Tania, I've heard a bit about bullet journaling but I'll admit I don't actually know too much about it…

  • I do almost the exact thing on my spread sheet! I feel like an excel sheet is a super good way to keep myself accountable on my blog. When I want a more pen to paper planning, I just create bullet journal spreads of the same thing. Great post! xx

    Jordyn //

    • Spreadsheets are my lifesavers now! They're so dang handy 🙂

  • lavinya royes

    wow! your super organised! the planner is so useful I have to implement this for my own blog. thank you so much for sharing – x

    Lavinya Royes – Fashion & Lifestyle Blog

    • The Sunday Mode

      Yay I’m happy you enjoyed the post 🙂

  • I LOVED how organised you are and the fact that you manage to do it without those “fancy”/”hype” tools from a startup that popped about 5 minutes ago. I also tend to organise myself with Word and Excel, and am thinking about changing my spreadsheet into something more similar to yours. Thanks for sharing this! I just stumbled upon your blog and am loving all the content in it 🙂

    Sofia –

    • The Sunday Mode

      Thank you so much, that’s so lovely of you to say Sofia! I know right, all of these fancy services pop up now and they try to market it in a way that makes you seem like you can’t organise a blog without it. Um hello, that’s why we have Word and Excel! haha